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Privacy Policy

Last updated: January 2026

This privacy policy explains how Claire Dennis, trading as You Can Do Maths ("I", "me", "my"), collects, uses and protects your personal information when you use my tutoring services or contact me through this website.

I am committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller

Claire Dennis, trading as You Can Do Maths, is the data controller responsible for your personal data. I am a sole trader based in England.

What Information I Collect

I may collect the following personal information:

  • Contact information: Name, email address, phone number
  • Student information: Student's name, age, school year, and relevant educational needs
  • Session records: Details of tutoring sessions, progress notes, and learning objectives
  • Communication records: Messages sent through the contact form or email correspondence

How I Use Your Information

I use your personal information for the following purposes:

  • To respond to enquiries and arrange tutoring sessions
  • To provide and manage tutoring services
  • To track student progress and tailor teaching to individual needs
  • To communicate about sessions, scheduling and payments
  • To comply with legal and regulatory requirements

Legal Basis for Processing

I process your personal data on the following legal bases:

  • Contract: Processing necessary to provide tutoring services you have requested
  • Legitimate interests: To respond to enquiries and manage my business effectively
  • Legal obligation: To comply with applicable laws and regulations

Third-Party Services

I use the following third-party services which may process your data:

  • TutorBird: For session booking and client management

These services have their own privacy policies and process data in accordance with their terms.

Data Retention

I retain your personal information only for as long as necessary to fulfil the purposes for which it was collected:

  • Enquiry data: Deleted within 12 months if no tutoring relationship is established
  • Client and student records: Retained for up to 6 years after the tutoring relationship ends, in line with HMRC requirements
  • Session notes: Retained while tutoring is ongoing and for a reasonable period afterwards

Data Security

I take appropriate measures to protect your personal information from unauthorised access, loss or misuse. This includes secure storage of physical and digital records.

Your Rights

Under data protection law, you have the following rights:

  • Access: Request a copy of the personal data I hold about you
  • Rectification: Request correction of inaccurate or incomplete data
  • Erasure: Request deletion of your data where there is no compelling reason for continued processing
  • Restriction: Request limited processing of your data in certain circumstances
  • Portability: Request transfer of your data to another service provider
  • Objection: Object to processing based on legitimate interests

To exercise any of these rights, please contact me using the details below.

Cookies

This website does not use cookies for tracking or analytics purposes. Any cookies used are essential for the basic functionality of the site.

Children's Privacy

My tutoring services are provided to children, young people and adults. I collect only the information necessary to provide effective tutoring. By engaging my tutoring services on behalf of a student under 18, parents or guardians consent to the collection and processing of the student's personal data as described in this policy.

Changes to This Policy

I may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.

Contact Me

If you have any questions about this privacy policy or how I handle your personal data, please contact me.

Complaints

If you are not satisfied with how I have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO). Visit ico.org.uk for more information.